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A bill of materials is a list of
parts that together make up an
item in the product list. [It can
itself be a product for sale] You can
determine at any time the cost of
a bill of material, as the bill can
be re-costed on every access, using
the latest current costs associated
with the component parts.

Parts included in a bill of material,
do not, themselves, have to be in
the product list. Bills of material
can be imported into a quotation,
where just the header item will be
shown, but the sub list is available
for checking. There can be bills of
material inside bills of material,
down to at least nine recursive
levels. A bill of materials can
 

be duplicated, allowing you to
quickly make minor adjustments
in the new one without having
to re-type the whole BoM.

Labour costing is included in bills
of material, allowing an accurate
costing of manufactured goods.

A quotation can be imported into
a bill of materials. The main
difference between a quotation
and a BoM, is that a quotation
usually has a fixed sales price,
whereas a BoM should reflect
constant changes in all pricing.
There is an option to show on
invoices and quotations, the
bill of material heading only,
or a complete list of parts.


Bill of Materials

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The inventory or product list can contain as many items as you want, and they do not have to be "stock" items. We use this list to prevent repetitive typing of commonly used items, and "items normally kept in stock" are identified by having a Reorder Point set. Labour items, linked to the internal labour code, can also be in this list, and are shown as such by the & sign. A bill of material can itself be a product for sale, so this item goes into that list.
Code or part number 19 digit alpha-numeric code. Fast search inventory for this item.
Alternative code, 2 direct link to alternative part number. Fast search inventory for this item.
Alternative code, 3 direct link to alternative part number .Fast search inventory for this item.
Description 40 digit description. Fast search inventory for this description.
Unit Multi-pack designation. Leave blank or 1 if sold as single units, but "24" for instance, will let you use multiple quantity, while use basic pack value for costs.
Supplier Link to supplier code, for selective ordering, reporting or pricing.
Department Category for this item. Fast search inventory for this department. Also used for selective reporting and pricing.
Bin number Warehouse shelf location.
Stock quantity Quantity on hand, and will, optionally, allow negative stock values. This happens when you sell the item before it is put in stock. Reporting option to filter on negatives.
Tax type Tax to be added, exempted or inclusive of tax.
Average cost This is a weighted average cost of the stock on hand, which is the true cost. Calculation is done on bringing new stock in. Calculated as ((old_qty*old_av.cost)+(buy_qty*new_cost)) / (old_qty+new_qty)
Current cost This is the latest cost that you paid, put in at purchase automatically.
Date The date of the last purchase.
List cost List cost is a reference cost, usually used in the steel industry, but can be a general supplier price list cost.
Sales price, 1 The normal standard sales price, and, if linked to customer record, will be used for sales pr.1
Date The date when this price was entered, either by you, or by a purchase that has option set to update sales price.
Sales price, 2 The second sales price, and, if linked to customer record, will be used for sales pr.2.
Sales price, 3 The third sales price, and, if linked to customer record, will be used for sales pr.3.
Markup Sales prices can be marked up from each cost price. The standard markup is entered on Internal, Company Deatails. Use Ctrl+F6 to change selection.
Maximum discount A zero here will allow unlimited discount, but any other figure will prevent higher discounts going unnoticed at point of sale. If you want to give no discount, enter 0.01 here.
Labour cost The cost value of labour items in the bill of material.
Target cost For manufacturing, allowing actual over or under recovery of labour costs to be reported.
Labour sales The sales value of labour items in the bill of material.
Price type 1,2,3 or 9, mean that the Bill of Material will select prices 1,2, or 3 off the product list for the included items, while 9 designates a fixed price on sales.
Order below The quantity (less 1) at which you wish a new order to be generated, when asking for goods to be ordered from the system. If there are already outstanding orders, which together with stock on hand, are more than this figure, a new order will not be generated.
Order How many to order when an order is generated.
On order Goods already ordered, but not received, if the option "put on backorder" is used while generating the order.
Sales, latest The latest date on which this item was sold.
Alt If "1", this item is linked to multiple alternative part numbers.
Sales quantity, year to date Sales quantity, year to date
Sales quantity, last year Sales quantity, last year
Sales value, year to date Sales value, year to date
Sales value, last year Sales value, last year
Purchases quantity, year to date Purchases quantity, year to date
Purchases quantity, last year Purchases quantity, last year
Purchases value, year to date Purchases value, year to date
Purchases value, last year. Purchases value, last year.

Line items

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When adding or amending items for Bill of Material or Quotation.
Line number Items can be moved up or down in the list, by allocating line numbers. Just moving one item will renumber all the others.
Sales level The pre selected sales price level.
Product code The part number of the item to be included. You can use a fullstop here to bypass the product list, and then enter anything you like in the description field.
Description The description of the item.
Each or multiple Right click to choose each or multiple. By default, we use each, as in most cases it is an item that is being included, but there are 3 quantity fields, (by default, the other two are quantity 1) to enable cubic or square measure, ie, square plate can be designated as 1.500 x 1.200 x 1, which will give a composite quantity, which will in turn calculate the cost and sales prices.
Quantity The initial quantity, which, if multiple, will give a composite quantity by multipling against the other two quantity fields.
Current cost The lates cost paid for the item, off the product list.
Sales price The sales price attached to this item, not accessed by BoM, as it takes this price by default.
Department The category attached to this item in the product list.
   

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