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How do I ?
Options
 
 

In our reports setup, there are many
options to select just the data you need.
Report on any account, any product,
any category, anytime.

See how much your customers
buy from you, month by month

See how much you purchase
from suppliers, month by month.

See the fastest moving items in inventory.
See the surplus in inventory.

Customize reports.

Preview on screen. 		 

Screen shot. [Colors, fonts, text and Icons, User configurable].
 

Standard type reports. There are several standard reports to show you just how your business is running. There are several options you can select, and some of these will be mutually exclusive, so a degree of common sense is necessary when selecting. Just enter or click on the highlighted item, and you will be presented with a list of options, for example.
Reports The type of report, such as sales, purchases, expenditure, fuel, etc. Usually, the chosen menu option will preset this number.
Period You can choose to report for any period you like, but the usual periods are :
  1. Today, which will start searching for transactions done since the first entry of today`s processing.
  2. Month to date, will start searching for items from either debtor`s or creditor`s previuos month end closure, markers for which will be found in Company Control, J, and K.
  3. Year to date, will track transactions for the current financial year. Marker to be found in Company Control, L.
  4. Period year to date will allow you to set starting and finishing dates for the search period, but this option will be the slowest of all search patterns, and we do not recommend it unless you are very specific about dates.
  5. Records year to date, will search from starting record marker to closing marker, and this will be the fastest search pattern for historical data. 100% accurate audit trails are accomplished this way, and should be used for VAT reports.
  6. Previous, or last year, will search for the previous financial year, the markers need to be set in Company control, L,
  7. Period, previous, will allow you to set starting and finishing dates for the search period, but this option will be the slowest of all search patterns, and we do not recommend it unless you are very specific about dates.
  8. Records, previous, will search from starting record marker to closing marker, and this will be the fastest search pattern for historical data. 100% accurate audit trails are accomplished this way.
  9. Cash period is similar to option 5, record markers, and cash period markers inserted by you at shift end, in Company details,M, cash reconciliation, will be placed in the opening and closing marker positions automatically.
  10. Yesterday will insert yesterday`s record markers into the opening and closing marker fields and convert the option to 5, thus searching only for yesterday`s information.
Type The type of transaction to be reported.
Account Choose all accounts, or for one specific account.
Department Choose all departments, or for one specific department.
Item Choose all items sold/purchased, or report on one specific item.
Transaction The transaction number, i.e. the MO_TO number.
Commission or supplier document. On Sales, the commisiion report, or on purchases, the supporting document number, or all documents.
Order number All, i.e. ignoring order numbers, or transactions against one specific order number.
Sort order How to sort the report,
  1. In transaction order
  2. In account order will sort transactions for each customer, or account
  3. In jobcard order will sort transactions for each jobcard
  4. In department order will sort transactions for each department
  5. In operator order will sort transactions for each operator, by department
  6. In item code orderwill sort transactions for each item code
  7. Sub totals only will print only subtotals per account
  8. One account per page, sends formfeed to printer after each account
  9. Transaction period for sales or purchases, shows values per month, over 36 months, for each customer or supplier.
Sort type Type of sort
  1. per operator, used in conjunction with option 5 above.
  2. Company, ignoring operator
  3. per area from the customer record, area field.
  4. per email. Some people use these three fields for categorising customer accounts, and can choose to print only customer records matching these criteria.
  5. per fax number, see 4
  6. per tax number, see 4
  7. Sales commission, for printing commission statements
  8. Warehouse, reports against warehouse transactions only
  9. Control report, for opening and closing balances, daily.
Lines or headings only Print line items, or document type headings only.
Customer reports, Go to top of page One of your most important resources.
Customer age analysis
  1. Telephone number, fax number, or levy roll report.
  2. One entry per line, or two lines per entry to allow you to record comments on the report.
  3. Monthly, weekly, or COD debtors, only.
  4. Period of outstanding debtors, usually total owed, but you can print just the people in 90 days or over, for example.
  5. Month to date, previous, or levy roll period. For previous, you get to choose which month-end you wish to print for.

A levy roll is the report on shareblock levies, showing month`s transactions, as well as the balance owing.

Customer transaction list Audit trail of transactions, (excluding line items) which constitute debtors transactions, per type of transaction.
Customer sales journal Line items sold, and according to selected criteria in Sort order, and Sort type, will give you a meaningful report on product sales, with gross profit per item.
Customer department journal Summary of products sold, per category. Remember to have option Sort order set to 4.
Customers` summary A summary per transaction type, of the totals only, from Customer transaction list.
Supplier reports, Go to top of page Let you know how your expenditure is incurred.
Creditor age analysis
  1. Telephone number,or fax number.
  2. One entry per line, or two lines per entry to allow you to record comments on the report.
  3. .
  4. Period of outstanding creditors, usually total owed, but you can print just the suppliers in 90 days or over, for example.
  5. Month to date or previous. For previous, you get to choose which month-end you wish to print for.
Supplier transaction list Audit trail of transactions, (excluding line items) which constitute creditors, and / or expenditure transactions, per type of transaction.
Supplier purchases journal Report on line items, with cost, purchased.
Supplier purchases department journal Summary of value, purchased or spent as expenditure, per department
Suppliers` summary A summary per transaction type, of the totals only, from Supplier transaction list.
Cashbook reports, Go to top of page Money, where does it come from, where does it go !
Cash book income This report should be used to check your banking against monies received.
  1. Income from debtors, by cheque or cash, or directly banked.
  2. Income from cash sales, by cheque or cash, or directly banked.
  3. Bank deposits made by you.
  4. Summary of monies received.
Bank statement Computer generated copy of transactions that should be shown on your bank statement, with opening and closing balances, and descrepancy value. This report should be used to reconcile against your bank statement. The report is sorted per category of transaction.
  1. Cheques paid out.
  2. Bank debits made directly from your bank account.
  3. Bank credits made directly to your bank account.
  4. Bank deposits made to your bank account.
Expenditure journal Report on line items, with cost, of expenditure.
Expenditure department journal Expenditure summary per department.
Labour cost The report on labour costs incurred while processing transactions against work done per operator. This is a specialised report which will calculate money owing to each operator, and calculate the make up of this amount, per note and coin, and give a grand total for presentation to the bank on drawing this total. (South Africa metric coinage)
Jobcard reports, Go to top of page Work in progress, costs incurred, products allocated or bought out, unfinished jobs, etc.
Jobcard valuation Report on all jobcards that have any current cost or sales price, showing all line items bought or allocated, with subtotals per category, including a seperate labour category.
Jobcard sub-total Subtotal per jobcard of any job with current sales or costs.
Jobcard, costs marked jobs You can "mark" jobs for inclusion in this report, on files, Jobcards, Ctrl + F6.
Jobcard commission Will print commission reports per driver, commission allocated while doing delivery notes in "Trucker" mode. Commission per driver`s assistant also included.
Jobcard transaction Transaction listing of items bought or allocated to jobcards, choose various options. In FMCG mode, will be able to cross reference items allocated against nett items invoiced, showing descrepancies (losses, items returned).
Jobcard list List of jobcard numbers, selected on various criteria. Usually used to see new jobs opened, or jobcards not yet closed.
Product reports, Go to top of page Very comprehensive product reports, to show state of inventory, usage of products, profitability of products, etc.
Price list A standard price list, showing exclusive and VAT inclusive prices.
Stock valuation State of inventory, showing quantities, average cost, and inventory value, per item, and per category.
Sales year to date Product sales this year, choose your other options to present this report as you want it.
Sales, previous Product sales last year,
Items/sales/period Showing quantities sold per month, over previous 36 months. Choose sort order, descending will show highest moving parts at top of list.
Reorder levels To show quantity, reorder point, economic order quantity, cost, backorders, of items selected, allowing you to make a balanced purchasing decision.
Stock size For calculating shelf size/space.
Surplus stock To show items in inventory surplus to entered criteria. Select on various options, such as bin location, supplier, etc.
Stock variance Important report on items sold into negative stock, with values, and corresponding (or lack of) purchase balancing the sale. Any descrepancy in costss will be posted to the inventory stock variance account, which will be reflected on the trial balance.
Price 1, 2, and cost Internal price list, with costs, not for sales counter use.
Items/purchased/period Showing quantities purchased per month, over previous 36 months. Choose sort order, descending will show highest moving parts at top of list.
Average, current cost Inventory list with costs. Average cost is the true value of stock, while current will be the latest purchased price.
Items sales Sales per product item, per department, with profitability figures.
Sales price less than x% markup Important report to enable you to see any products with the sales price less than your entered markup. Control low selling prices, thus low profit items.
Sales prices, 1, 2, 3 Price list showing all selling prices, inclusive of VAT only if marked as such. (Z)
Print order
  1. Transaction
  2. Code
  3. Description
  4. Department
  5. Descending
  6. .
  7. Subtotals
  1. In Transaction
  2. In Code
  3. In Description
  4. In Department
  5. In Descending
  6. .
  7. By Subtotals
Select search for ?
  1. Items normally stocked
  2. All items
  3. Only with quantities
  4. Only items to order
  5. .
  6. Quantity, profit.
  7. Plus quantities
  8. Minus quantities
  9. No movement since
  10. Last year end stock
  1. Items normally stocked
  2. All items
  3. Only with quantities
  4. Only items to order
  5. .
  6. Quantity, profit.
  7. Plus quantities
  8. Minus quantities
  9. No movement since
  10. Last year end stock
Internal reports
  1. Customer list
  2. Supplier list
  3. Ledger list
  4. .
  5. Batch list
  6. Discount list

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